Notary Rent Agreement Format PDF (Sample + Rules)

A notary rent agreement format is a normal rent agreement printed on stamp paper of the correct value, signed by landlord, tenant and two witnesses, and then attested by a notary public with seal, signature, register entry number and date. It suits 11-month tenancies; any lease of 12 months or more must be registered instead.

Below you will find a complete notary rent agreement format PDF structure you can copy into Word and save, the exact attestation block a notary adds, and the rules from the Notaries Act, 1952 and the Registration Act, 1908 that decide when notarisation is enough and when it is not. Most notary PDFs online stop at the clauses; this one also shows what the notary checks and what the stamp must look like, so your document is not returned at the counter. If you would rather fill a form than edit a template, our notary rent agreement format generator creates the same 11-month structure with your details filled in, ready to print on e-stamp paper.

What Makes a Rent Agreement "Notarised"

Notarisation does not create the contract; the signatures of the landlord and tenant do that. A notary public, appointed by the central or state government under the Notaries Act, 1952, verifies the identity of the people signing, sees them sign or confirms their signatures, and records the act in a notarial register as required by the Notaries Rules, 1956. The notary's seal and register number turn the paper into a document with a verified execution, which is why banks, employers and housing societies prefer it over a plain signed copy. Background on how notaries are appointed in India is summarised in the Wikipedia entry on notaries public.

Notary Rent Agreement Format PDF: Sample Structure

Copy the structure below into a word processor, replace the capitals in brackets, and save as PDF. Keep the first page for the stamp: on physical stamp paper the agreement begins on the stamp paper itself, and with an e-stamp the certificate is printed first and the agreement follows on plain sheets signed on every page.

Part 1: Title and parties

RENT AGREEMENT

This Rent Agreement is made at [CITY] on [DATE] between [LANDLORD FULL NAME], son/daughter/wife of [NAME], aged [AGE], residing at [ADDRESS], holding Aadhaar/PAN [LAST 4 DIGITS], hereinafter called the LANDLORD, of the one part; and [TENANT FULL NAME], son/daughter/wife of [NAME], aged [AGE], permanent address [ADDRESS], holding Aadhaar/PAN [LAST 4 DIGITS], hereinafter called the TENANT, of the other part.

Part 2: Recitals

Whereas the Landlord is the lawful owner of the premises at [FULL PROPERTY ADDRESS WITH FLAT NO., FLOOR, BUILDING, AREA, PIN] (the "Premises"), and whereas the Tenant has requested the Landlord to let out the Premises for residential use and the Landlord has agreed on the terms below.

Part 3: Terms and conditions

1. Term: 11 months from [START DATE] to [END DATE], renewable by mutual written consent.
2. Rent: Rs [AMOUNT] per month, payable on or before the [DAY] of each month by bank transfer or UPI to the Landlord's account.
3. Security deposit: Rs [AMOUNT], interest-free, refundable on handover after deducting unpaid dues and damage beyond normal wear.
4. Maintenance and utilities: Electricity and water charges as per meter paid by the Tenant; society maintenance paid by [LANDLORD/TENANT].
5. Use: Residential use only by the Tenant and family; no subletting without written consent.
6. Lock-in and notice: Lock-in of [MONTHS] months; thereafter either party may terminate with [ONE] month's written notice.
7. Repairs: Minor repairs by the Tenant; structural and major repairs by the Landlord.
8. Rent revision: Any revision on renewal by mutual agreement.
9. Inspection: Landlord may inspect with reasonable prior notice.
10. Handover: Tenant returns the Premises and keys in the same condition, subject to normal wear, with a joint inspection.
11. Police verification: Tenant details to be submitted for verification as required by local police.
12. Jurisdiction: Courts at [CITY] shall have jurisdiction.

Part 4: Schedule of fittings

List fans, lights, geysers, ACs, wardrobes, modular kitchen items and keys handed over, with quantity and condition.

Part 5: Signatures and witnesses

In witness whereof the parties have signed this agreement on the date first written above. LANDLORD: signature and name. TENANT: signature and name. WITNESS 1: signature, name, address. WITNESS 2: signature, name, address.

Part 6: Notary attestation block

Leave about a quarter of the last page blank. The notary adds a block along these lines: "Executed before me / identified by me. Notarial Register No. [ ] Serial No. [ ] Date [ ]", followed by the notary's signature, name, registration number, area of jurisdiction, validity of appointment and round seal. A notarial stamp or ticket is affixed where state rules require it. Some notaries also stamp each page.

Step-by-Step: Getting the Agreement Notarised

1. Calculate and buy stamp duty. Duty depends on your state and on rent, deposit and term. Buy an e-stamp from Stock Holding Corporation of India (SHCIL) centres in states that use it, or through your state's system.
2. Print the agreement. Print on the stamp paper, or print the e-stamp certificate and attach the agreement pages.
3. Carry originals. Both parties bring Aadhaar or PAN and a copy; witnesses bring ID too.
4. Sign before the notary. Parties and witnesses sign every page in the notary's presence, or the notary confirms the signatures.
5. Notary attests and enters the register. The notary checks IDs, signs, seals and records the entry number.
6. Collect copies. Keep one original each, and scan a PDF for email and address-proof uploads.

Notarial fees are prescribed in the Notaries Rules, but notaries also charge for typing, printing and stamp procurement, so the total at a court complex counter varies. Ask for the break-up before you start.

E-Stamp or Physical Stamp Paper for a Notary Agreement?

Both are valid where the state allows them, but the practical differences affect how you print the PDF.

If you download a notary rent agreement format as a PDF, set the top margin of page two onwards to match the e-stamp page so the document looks continuous when stapled, and number every page as "Page X of Y". That small step helps the notary and anyone checking the document later confirm that no page was swapped.

What to carry to the notary

• The printed agreement, unsigned, with the stamp certificate attached.
• Original Aadhaar or PAN of landlord and tenant, plus one photocopy each.
• Two witnesses with their ID proofs.
• Passport-size photographs if the notary or your society asks for them.
• Enough copies for each party to keep an original.

When a Notarised Rent Agreement Is Not Enough

Notarisation is not a substitute for registration. Section 17 of the Registration Act, 1908 and Section 107 of the Transfer of Property Act, 1882 require a lease from year to year, or for more than a year, to be made by a registered instrument. An unregistered, merely notarised lease of 12 months or more is generally not admissible to prove the lease terms, which weakens you in any dispute.

States that adopt the Model Tenancy Act, 2021 may add another requirement: intimating the tenancy to a Rent Authority within a set period. Check whether your state has enacted its own version before relying only on a notarised copy.

Common Mistakes That Get a Notary Agreement Rejected

• Stamp in the wrong name. The e-stamp's first party and purchaser details should match the agreement's parties.
• Insufficient stamp duty. Underpaid duty makes the document liable to impounding and penalty under stamp law.
• Unsigned pages. Every page, including annexures, should carry both parties' signatures.
• Missing witness details. Witness names and addresses should be legible and complete.
• Term over 11 months. A notary may decline, and even if attested, the lease will face the registration problem above.
• No register number. An attestation without the notarial register entry is hard to verify later.

Get these basics right and a notarised 11-month agreement is quick, inexpensive and widely accepted. For anything longer, or where an authority insists on a registered copy, go straight to registration rather than notarising first.

This article is general information, not financial, tax or legal advice. Figures are approximate and change over time — always verify with a qualified professional or the official source before making a decision.

Written and reviewed by the Rent Agreement Generator editorial team. Facts checked against primary sources; see the reference above.

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